CITYWIDE:’JUST IN TIME’ PROCUREMENT CONTRACTS AND EXPANDED USE OF PURCHASE CARDS
The departments studied repeatedly identified an inability to procure materials and supplies as a significant impediment to efficient and effective operations.
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The Finance Department’s Bureau of Purchasing also has put in place a purchase card program where department personnel can be issued VISA cards designed specifically to accelerate the City’s purchasing process. The program, targeted towards accelerating departmental purchases of less than $1,000, enables City personnel to place orders directly with vendors rather than utilizing the City’s more time-intensive purchase order process. The program offers a number of benefits including reducing the number of low value purchase transactions processed by the Bureau of Purchasing as well as facilitating the rapid payment of vendors. Additionally, the program is replete with automated financial control measures that greatly reduce participating departments’ recordkeeping requirements. Despite the many benefits this program has to offer, only 95 purchase cards have been issued Citywide. This is a program that departments should be participating in to a much greater degree.