DEPARTMENT OF PUBLIC WORKS: AUDITED VEHICLE USAGE RATES

 

3-G
DEPARTMENT OF PUBLIC WORKS: AUDITED VEHICLE USAGE RATES
Problem Identification:
The City does not systematically determine department’s actual fleet needs based on past utilization rates.

Recommended Action:
Institute yearly meetings with client departments and agencies to audit vehicle usage rates.

Classification:
Cost Savings

Functional/Operational Area:
All departments with vehicle fleets

Estimated Annual Impact:
While the immediate financial impact cannot be estimated, yearly audits of vehicle usage rates will lead to the identification of under-utilized fleet assets and enable reductions in the total size of the City’s fleet.

Estimated Implementation Cost:
None

Barriers to Implementation:
None

Projected Implementation:
Ongoing

Next Steps:
Beginning with the departments with the largest fleets, convene meetings to evaluate vehicle usage levels and needs.

Analysis:
The Department’s vehicle needs change from year-to-year and it is important, from both a financial and operation perspective, to continually reevaluate the size and deployment of the City’s fleet and to identify opportunities to achieve economies. By instituting yearly meetings with client departments, the City’s centralized fleet management entity will be afforded structured opportunities to assess the condition and necessity of department fleets, to learn about departments’ unmet needs, and to discuss fleet-related service issues.