DEPARTMENT OF PUBLIC WORKS: FUEL MANAGEMENT PLANNING

3-F
DEPARTMENT OF PUBLIC WORKS: FUEL MANAGEMENT PLANNING
Problem Identification:
Fuel management is in desperate need of a comprehensive operational plan.

Recommended Action:
Create an operational plan for fuel management. The use of centralized fueling stations, fuel cards and other options must be evaluated and an implementation plan must be developed to ensure a smooth transition.

Classification:
Cost Savings, Organizational

Functional/Operational Area:
Centralized Fleet Management Entity.

Estimated Annual Impact:
Although it is likely that some of the City’s central fueling sites may become obsolete with the implementation of a fuel card system, it is too early to make that determination. However, a fuel card system will decrease time spent fueling. In addition, record keeping for fuel bought via the fuel card will be conducted by the fuel card vendor, thereby reducing associated administrative work.

Estimated Implementation Costs:
Insignificant, mostly born by the fuel card vendor.

Barriers to Implementation:
None

Projected Implementation:
The implementation of a fuel card system is underway. However, no consensus exists regarding their use combined with the use of centralized sites. Plan development and implementation should take no more than 120 days.

Next Steps:
Departments with high vehicle usage should provide a representative to participate in the planning process. The City’s centralized fleet management entity should then be charged with implementing the final plan.

Analysis:
It is extremely expensive to maintain and operate the City’s network of fueling sites. If the fuel card can displace a few sites, significant savings can be achieved.