DEPARTMENT OF PUBLIC WORKS: OPTIMIZE VEHICLE ACQUISITION PROCESSES

3-E
DEPARTMENT OF PUBLIC WORKS:
OPTIMIZE VEHICLE ACQUISITION PROCESSES
Problem Identification:
The City incurs unnecessary expenditures through the existing vehicle acquisition process.

Recommended Action:
Evaluate and optimize the acquisition process for all City vehicles.

Classification:
Cost SavingsFunctional/Operational Area:
Centralized Fleet Management Entity, Bureau of Purchasing

Estimated Annual Impact:
$100,000; to be achieved through improved timing of vehicle cycling and reduced costs for unnecessary or ‘missing’ optional equipment.

Estimated Implementation Costs:
None

Barriers to Implementation:
None

Projected Implementation:
120 – 180 days

Next Steps:
Centralization of Fleet Management; putting replacement schedules and ‘job-rated vehicle’ descriptions in place.

Analysis:
The City’s vehicle acquisition process is fragmented and bureaucratic. A more streamlined process involving only those necessary to create the necessary specifications and to order the vehicles will result in significant administrative savings, improved timing of new purchases and the resale of retired assets.

Buying vehicles for municipalities requires specialized knowledge and understanding. This expertise may already exist in the City’s centralized purchasing group and fleet management personnel, but there is only limited interaction between these groups.