DEPARTMENT OF PUBLIC WORKS: PREVENTIVE MAINTENANCE PROGRAM

3-H
DEPARTMENT OF PUBLIC WORKS: PREVENTIVE MAINTENANCE PROGRAM
Problem Identification:
Excessive downtime and unscheduled repairs compromise the availability of the City’s fleet.

Recommended Action:
Recreate a formalized preventive maintenance program, including developing mechanisms to track vehicle warranties, thereby eliminating the City-funded repair of vehicles still under warranty.

Classification:
Cost Savings, Organizational

Functional/Operational Area:
Centralized Fleet Management Entity

Estimated Annual Impact:
$900,000

Estimated Implementation Costs:
None

Barriers to Implementation:
None

Projected Implementation:
90 – 120 days

Next Steps:
Beginning with the largest segments of the City’s fleet, develop preventive maintenance guidelines, standards, and record keeping capabilities to ensure adherence to the program.

Analysis:
Far too much time and money is spent on non-scheduled maintenance and repairs. There are several contributing factors, but the limited amount of preventive maintenance is the largest. Recreating a formal preventive maintenance program should result in significant reductions in the number and cost of unscheduled repairs. Recognizing that the City annually spends approximately $6 million on parts alone, achieving a 15 percent cost reduction in the number of unscheduled repairs would result in an annual $900,000 savings.