Department of Recreation and Parks: Administrative Staffing Consolidation

9-A
DEPARTMENT OF RECREATION AND PARKS:
ADMINISTRATIVE STAFFING CONSOLIDATION

Problem Identification:
The Department has an unnecessarily large contingent of administrative staff due to inefficient computer and administrative procedures that necessitate repetitive manual processes and reviews.

Recommended Action:
Review the workload of administrative clerks and eliminate duplicative administrative processes and functions through the consolidation of positions.

Classification:
Cost Savings, Organizational

Functional/Operational Area:
Recreation and Parks

Estimated Annual Impact:

$80,000 – $120,000

Estimated Implementation Costs:

None

Barriers to Implementation:

None

Projected Implementation:

90 – 180 days

Next Steps:

Review administrative procedures, identify and eliminate overlaps, and redistribute administrative workloads across fewer positions. Begin making better use of automated systems to minimize repetitive manual processes.

Analysis:
The Department’s Administrative Direction and Control unit is staffed by 24 full time personnel. Of those 24 positions, 14 positions are classified as secretaries, assistants, typists, or word processing operators. This represents an unusually large contingent of administrative support staff given the mid- and upper-level management staffing levels.

Assuming that the cost of a FTE clerical position is $30,000 in salary and $10,000 in benefits, the savings per FTE is $40,000 per year. Improving and streamlining current procedures could enable the consolidation of responsibilities and a reduction of at least two to three staff members within this unit.