HEALTH DEPARTMENT: ACCELERATED HIRING FOR GRANT-FUNDED POSITIONS

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HEALTH DEPARTMENT:
ACCELERATED HIRING FOR GRANT-FUNDED POSITIONS

 

Problem Identification:
The time required to fill approved new positions and vacancies in the Department is excessive and causes service delivery delays.

Recommended Action:
Develop an accelerated hiring process for grant funded employees to maximize the City’s ability to fully utilize available grant funding.

Classification:
Organizational, Revenue Enhancement, Service Improvement

Functional/Operational Area:
All Department operations

Estimated Annual Impact:
Up to $1,000,000 per year. According to the Department, this is the amount of funding returned to non-City sources each year due to its inability to fill funded positions in a timely manner.

Estimated Implementation Cost:
None

Barriers to Implementation:
Charter-mandated requirements that assign the management of personnel-related functions to the City’s Personnel Department.

Projected Implementation:
1 year

Next Steps:
The Department should develop a proposal that streamlines the hiring process for grant-funded positions. The proposal should outline how the Department could better-manage this personnel function, detail the service and financial benefits that could accrue through the implementation of this recommendation, and identify all the resources needed to achieve a successful implementation.

Analysis:
The Department’s ability to respond quickly to emerging health trends is often reliant upon its ability to meet critical staffing needs. Organizational responsibility for creating and filling positions currently resides with the City’s Personnel Department. The current hiring process can take as long as six months and represents a considerable impediment to recruiting and retaining qualified professionals. As a workaround to this administrative impediment, the Department often must hire new staff through professional service contracts.

Given the time-sensitive nature of much of the Department’s operations and staffing needs, coupled with the fact that nearly 90 percent of its annual funding comes from non-City sources, an alternative hiring process for grant-funded positions could help alleviate the Department’s staffing difficulties.