HEALTH DEPARTMENT: CONSOLIDATED DATA COLLECTION FUNCTION

5-B
HEALTH DEPARTMENT: CONSOLIDATED DATA COLLECTION FUNCTION

 

Problem Identification:
Organizational responsibilities for managing data-related functions are diffused throughout the Department.

Recommended Action:
Consolidate the Department’s disparate data collection, evaluation, and policy development functions into a single administrative unit to improve the coordination of efforts and achieve operational efficiencies.

Classification:
Cost Savings, Organizational

Functional/Operational Area:
All Departmental Operations

Estimated Annual Impact:
Cannot be Estimated

Estimated Implementation Cost:
Not Determined

Barriers to Implementation:
None

Projected Implementation:
60 days

Next Steps:
Identify an individual to lead the Department’s newly constituted Office of Grants, Research, and Evaluation and reorganize existing staffing resources as necessary.

Analysis:
The timeliness, accuracy, and quality of the Department’s data collection and analysis efforts are critical to identifying emerging health trends, evaluating the efficiency and effectiveness of existing initiatives, and developing new strategies to address the City’s most-pressing public health needs. The Department has already created a position description for a Chief of the Office of Grants, Research, and Evaluation. Funding has been identified and the necessary administrative steps to create and fill the position are being pursued with the Personnel Department.

The consolidated unit could be tasked with eliminating the Department’s duplicative data collection efforts, identifying cumbersome manual data collection processes that should be targeted for automation, and collaborating with external data sources to facilitate the sharing of information. These efforts could potentially enable the consolidation of positions. The unit could also play a central role in the implementation of recommendations included throughout this report that relate to measuring Departmental, organizational unit, and third-party provider performance (1-A, 1-B, 1-C, and 8-A).