INFORMATION TECHNOLOGY: PC PROCUREMENT

3-C
INFORMATION TECHNOLOGY: PC PROCUREMENT
Problem Identification:
There are five PC manufacturers currently approved for purchase by City departments.

Recommended Action:
Limit the number of personal computer vendors and develop standard configurations to streamline procurement.

Classification:
Cost Savings, Service Improvement

Functional/Operational Area:
Central IT department, Bureau of Purchasing

Estimated Annual Impact:
5 – 10 percent reduction in current PC prices

Estimated Implementation Costs:
None

Barriers to Implementation:
None

Projected Implementation:
30 – 60 days

Next Steps:
Establish and implement standards related to PC manufacturers and PC configurations.

Analysis:
By committing to a single PC manufacturer the City can leverage its PC buying power and lower unit cost. Two levels of PC configuration’a standard workstation and a high-power workstation’should be developed. The central IT department should update these configurations at least every four to six months. Additionally, the Citywide contract for PC procurements should be rebid every three months to increase competition and to ensure that City departments are receiving the most competitive price for PCs.